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From paperwork to productivity: the digital transformation of companies

Adopting digital business and organizational processes simplifies operations, reduces costs, enhances security, and improves employee experiences, ultimately advancing organizations forward in an increasingly digitized world. Say goodbye to dealing with piles of paperwork, sluggish manual processes, escalating costs, and the risk of sensitive data being compromised.

In today’s fast-moving business world, having efficient processes is more important than ever. The days of dealing with stacks of paperwork and managing records manually are fading away. Organizations are searching for ways to boost productivity, ensure compliance, and keep employees satisfied. One powerful solution is digitalizing processes, beginning with the HR department, and extending development to other divisions.

A recent study from Deloitte also underlines the need for change. Traditional systems are becoming less relevant as businesses evolve. Now, HR IT solutions are vital to HR strategies, urging HR leaders to plan the shift to digital HR processes more thoughtfully.

The old way isn’t effective – digital is the future

Traditional business and administrative processes are full of inefficiencies, mainly due to excessive paperwork. Manually dealing with paperwork is not only time-consuming, but it’s also labor-intensive. Employees spend too much time searching for physical documents, and the costs add up with paper, printing, and storage expenses. Physical records also raise accessibility issues, security risks, and environmental concerns. Meeting regulations becomes more complex with paper records, and collaboration and scalability suffer as companies grow. 

Adopting digital solutions empowers companies to enhance efficiency, accuracy, accessibility, and security, all while reducing costs as well as environmental impact. Specifically, within HR, the integration of digital systems and processes plays an important role in streamlining procedures, improving data accuracy, ensuring compliance, and fostering an enriched employee experience. The shift to digital methods enables HR teams to shift their focus toward strategic tasks, thereby reducing the time and effort spent on administrative paperwork.

The old way isn’t effective – digital is the future

Starting the digitization journey within the HR department is a strategic move, since this field is highly regulated and operates with several processes that require strict verification. Therefore, HR processes are an excellent entry point for the digitization of the company. Procedures such as handling paid time-off requests, managing purchase orders, and obtaining necessary signatures are just a few examples of these tasks within HR. 

Companies opting for our solution receive a comprehensive set of technologies in a bundle, tailored to digitize and secure these processes. Included in our solution, companies are provided with the capability of issuing digital signatures. The solution eliminates the need for direct engagement with QTSPs or other authorities, as we seamlessly handle this aspect on behalf of our customers. This enables companies to issue digital signatures to every employee, and this process can even be executed remotely, without issuing specialized physical devices. 

Digital signatures drive efficiency everywhere

Electronic signatures offer a streamlined and secure method for document signing, guaranteeing transaction authenticity. Beyond their application in HR, these signatures prove invaluable in various company fields, contributing to overall process digitization and efficiency improvement. 

In times of heightened security concerns, Hardware Security Modules like the Trident HSM offer robust data protection. With digital signatures and HSMs, organizations improve security, reduce the risk of document tampering, and make workflows faster and safer. 

Feel free to contact us if you have any questions about digitizing your processes.

#HR #DigitalTransformation #DigitalSignatures #HSM

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